30 April 2024

Overview

This class will explore the ins and outs of data management plans and cruise reports. We will go over the necessary components, show a range of styles, and provide the opportunity for you to start scaffolding your Data Management Plan (DMP) / Cruise Report outline for your Dream Cruise.

Goals

• Learn about data management plan (DMP) goals, components, and formats for metadata, digital data, sample data, and engineering plans. Describe data storage challenges and strategies.

• Create a data management plan for your Dream Cruise proposal

• Learn about goals for cruise reports, components, and formats

• Create a cruise report outline for your Dream Cruise

• Revise your data management plan for your Dream Cruise with your cruise report goals in mind

Pre-Class Activities

• Register for the DMP Tool

• Read the Data Management Plan, Earth and Environmental Systems Institute, Pennsylvania State University

• Browse the Ocean DMPs provided as Additional Resources below and published here

• Review the Data Management Plan outline in the Dream Project Overview Template for this week’s Class Activity

• Watch this video that Andy recorded with a 15-minute overview of how to organize folders and files to help manage files, before, during and after an expedition. We can discuss/answer questions as might be helpful in class.

Class Plan & Materials

• 14:00 (5 min): Check-in

• 14:05 (55 min): Data Management

  • Intro to a Data Management Plan, Andy (20 min)

    • What is it, why do you need it, what information should be included?  

  • Breakouts (15 min)

    • Draft a data management plan for your Dream Cruise proposal, work in breakouts of 3, could use the DMP Tool (or other) to organize, put results into your Dream Cruise project or into Class Activity template on PubPub

    • Breakout Group A: Alex, Bonnie, Michelle

    • Breakout Group B: Alycia, Ellie, Sina

    • Breakout Group C: Alyssa, Emanuel, Titus

    • Breakout Group D: Amanda, Joan, Tremaine

  • Continue Discussion about Data (20 min)

    • Data storage options and accessibility options, Randi

    • Organizing files and file naming, Andy (see pre-class video)

    • Innovation & Engineering, Randi

      • Version control

      • CAD files or other files

      • Digital lab notebooks

      • Date-stamped art for anything you might patent

    • Organizing samples and sample naming, Randi

      • Date format

      • Spreadsheets

      • Abbreviations for preservation

• 15:00 (5 min): Break

• 15:05 (50 min): Cruise Reports

  • Overview of Different Types of Cruise Reports, Randi (15 min)

    • 30-day post-cruise vs Final report

    • Slack channels - one per dive 

    • Dive plans, dive vehicle report, dive summary report, dive sample report 

    • Outreach report 

    • Shallow water report vs Deep water report

    • Old school cruise reports - useful summary and directory to expedition  

  • Breakout Activity (same breakout groups) (25 min)

    • Now that you have seen what needs to be produced at the end, re-visit your data management plan

    • What do you need to revise? Add? Delete? Think through?

  • Return and Discuss (10 min)

• 15:55 (5 min): Wrap-up and Prep for Next Class

Additional Resources

• Data management plan examples:

  • DMP_NSF-Hikurangi1308.pdf

  • DMP_NSF-SouthAtlTrans1804.pdf

  • DMP_SOI_OctoMESS_1907.pdf

  • DMP_USDA-GWRechagre_2004.pdf

  • DMP_SOI_Phoenix2021

• Data management plan template:

  • Template based loosely on output from the DMPTool website 

  • Note: DMPTool generally creates a file that is not very efficient in layout and not always the way a funder wants to see it, so often good to use the tool, then reformat information in a more compact and logical way.

• Cruise report examples (old school - still worth creating as a resource!):

  • AT18-07_CR_CORK-Servicing_1109.pdf (for science party, comprehensive)

  • AT18-07_SD-CR-Prelim_1109.pdf (initial, for U.S. State Department)

  • AT18-07_SD-CR-Final_1609.pdf (final, for U.S. State Department)

  • AT26-09_CR_DoradoFlux_1401.pdf (for science party, comprehensive)

  • AT42-11_CR_LifeInSlowlane_1906.pdf (for science party, comprehensive)

  • IODP-327_PrelimRept_1010.PDF (IODP, highly structured and complete!)

  • FK210605 PRIMNM SUP report (USFW, short post-cruise summary)

  • EX1703 Mapping Report (NOAA OER-generated, mapping only)

  • New school: Fkt231202_Orcutt_OctoOdyssey2.pdf (final, comprehensive)

Class Slides

Post-Class Dream Cruise Project Development

See the Dream Cruise Project Overview Template for additional context.

• Finish the data management plan and cruise report framework for your Dream Cruise